Privacy Policy | Harbor Point Tax Advisors, LLC

Harbor Point Tax Advisors, LLC (“we,” “us,” or “our”) is committed to protecting your privacy
and safeguarding the personal and financial information you share with us. This Privacy Policy
outlines how we collect, use, disclose, and protect your information in compliance with
the Gramm‐Leach‐Bliley Act (GLBA) Privacy Rule, IRS regulations, and professional
standards applicable to Enrolled Agents.

1. Information We Collect

We may collect personal and financial information needed to provide tax, advisory, bookkeeping,
payroll, and consulting services. This includes but is not limited to:

Name, address, phone number, and email
Social Security numbers, Employer Identification Numbers
Financial statements, payroll data, and tax documents
Bank account and income details
Business records and accounting files

We only collect information that is necessary to provide professional tax and accounting
services.

2. How We Use Your Information

Your information is used solely for lawful purposes, including:

Preparing and filing tax returns
Providing tax advisory, compliance, and representation services
Providing bookkeeping, payroll, and business consulting
Identity verification and fraud prevention
Communicating regarding your account or services

We do not sell or distribute client information for advertising, marketing, or non‐service
purposes.

3. Secure Transmission & Storage (Canopy SOC 2 Compliance)

All client documents and sensitive data are transmitted and stored through Canopy, a secure tax
and accounting platform with SOC 2 certification for data protection.

Security Measures Include:

End‐to‐end encrypted document transfers
Secure client portal access
User authentication and restricted data permissions
Internal data access protocols and audit trails

Clients are required to submit documents through the secure portal to ensure full protection and
compliance with IRS data security standards.

4. Disclosure of Information

We do not disclose client information to third parties except:

When required to provide contracted services (e.g., e‐file providers, payroll processors)
When authorized by you in writing
When required by law, court order, or government agency (including the IRS)
To protect against fraud or unauthorized transactions

Any permitted disclosures follow GLBA confidentiality requirements.

5. GLBA Privacy Rule Compliance

As a provider of tax and financial services, Harbor Point Tax Advisors, LLC complies with
the Gramm‐Leach‐Bliley Act Privacy Rule, which requires:

Safeguarding of customer financial information
Providing privacy notices explaining information practices
Offering protections against unauthorized disclosure
Maintaining secure data handling and storage procedures

We are legally required to protect your information and will continue to do so even if you are no
longer a client.

6. Professional Credential Notice & Circular 230 Compliance

Harbor Point Tax Advisors, LLC is owned and operated by an Enrolled Agent (EA), a federally
authorized tax practitioner licensed by the U.S. Treasury. As an EA:

We are permitted to represent clients before the IRS in audits, collections, and appeals.
We are required to comply with Circular 230, including ethical standards, due diligence requirements, and legal restrictions on tax advice and representation.
Any federal tax advice provided is governed by Circular 230 and is not intended or written to be used for the purpose of avoiding penalties under the Internal Revenue Code unless expressly stated to meet those requirements.

7. Client Rights

You have the right to:

Request a copy of your stored information
Request corrections to inaccurate data
Request clarification regarding this privacy policy
Limit disclosure of your nonpublic information where permissible by law

8. Data Retention

We retain client records only for the period necessary to comply with IRS regulations, legal
requirements, and professional standards.

9. Updating This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted with a
revised effective date.

10. Text Messaging SMS Communications Policy

Harbor Point Tax Advisors, LLC may communicate with clients and prospective clients
via text message (SMS) for purposes related to service delivery, account support, and
marketing communications.

These messages may include, but are not limited to:

Appointment reminders
Document and information requests
Engagement and service updates
Account notifications
Client support communications
Promotional announcements, educational content, and marketing messages

(with consent)

Consent to Receive Text Messages

By providing your mobile phone number and opting in to receive communications, you
consent to receive text messages from Harbor Point Tax Advisors, LLC. Message
frequency may vary based on your relationship with our firm and the services you
receive.

Consent to receive marketing text messages is not required as a condition of
purchasing any services.

Sharing

SMS opt-in or phone numbers for the purpose of SMS are not being shared with any third party and affiliate company for marketing purposes.

Message & Data Rates

Message and data rates may apply depending on your mobile carrier and service plan.
Harbor Point Tax Advisors, LLC is not responsible for any charges incurred through
SMS communications.

Confidentiality & Secure Communications

We take client privacy seriously. Text messaging should not be used to transmit highly
sensitive personal or financial information, including but not limited to:

Social Security numbers
Taxpayer Identification Numbers
Full bank or credit card account numbers

When sensitive information is required, clients will be directed to our secure client
portal. SMS is not a fully secure form of communication and carries inherent risks. By opting
into text messaging, you acknowledge and accept these risks.

Two-Way Communication

Clients may communicate with Harbor Point Tax Advisors, LLC via text message for
general inquiries, scheduling, and service-related matters. Our team may respond via
SMS where appropriate.

Marketing & Promotional Messages

Marketing text messages will only be sent to individuals who have provided explicit
consent to receive such communications. These messages may include:

Service announcements
Tax planning reminders
Educational insights
Promotional offers or updates

Recipients may opt out at any time.

Opt-Out Instructions
You may opt out of SMS communications at any time by replying:
STOP
After opting out, you will no longer receive marketing or operational text messages from
Harbor Point Tax Advisors, LLC unless you provide renewed consent.
For assistance, reply:
HELP
or contact our office directly.

Third-Party Messaging Platforms

Harbor Point Tax Advisors, LLC may use third-party service providers to facilitate SMS
communications. These providers may process limited contact information (such as
your mobile number) solely for the purpose of delivering messages on our behalf and
are required to maintain appropriate data security standards.

Compliance With Privacy Regulations

Harbor Point Tax Advisors, LLC communicates in accordance with applicable federal
and state privacy laws and professional standards, including:

Gramm-Leach-Bliley Act (GLBA)
IRS confidentiality requirements
Applicable telecommunications and consumer consent regulations

11. Contact Information

For questions about this Privacy Policy or to request information regarding your data, contact:

Email: Landon@harborpointtaxadvisors.com
Phone: (210) 598 - 7888

To opt into text messaging communications, clients must provide express consent
through engagement forms, website forms, or direct written authorization.

SMS Terms & Conditions

1- SMS Consent Communication:

Information (Phone Numbers) obtained as part of the SMS consent process will not be shared with third parties for marketing purposes.

2- Types of SMS Communications:

If consent has been given to receive text messages from Harbor Point Tax Advisors, LLC messages may be received related to the following:

Appointment reminders

Follow-up messages

Example: Hello, my name is Landon Smith, and I own a bookkeeping and tax business called Harbor Point Tax Advisors, LLC. I understand you are looking for a bookkeeper or Tax professional. Would you be available to connect over the phone? Reply STOP to opt out.

3- Message Frequency:

Message frequency may vary depending on the type of communication. For example, up to 10 SMS messages per week may be received related to appointments

4- Potential Fees for SMS Messaging:

Standard message and data rates may apply, depending on the carrier's pricing plan. These fees may vary if the message is sent domestically or internationally.

5- Opt-In Method:

Opt-in to receive SMS messages from Harbor Point Tax Advisors, LLCcan be done in the following ways:

Fill out a website form

6- Opt-Out Method:

Opting out of receiving SMS messages can be done at any time by replying "STOP" to any SMS message received. Alternatively, direct contact can be made to request removal from the messaging list.

7- Help: For any issues, reply with the keyword HELP. Alternatively, help can be obtained directly from us at https://www.harborpointtaxadvisors.com/

Additional Options:

If SMS messages are not desired, the SMS consent box on forms can be left unchecked.

8- Standard Messaging Disclosures:

Message and data rates may apply.

Opt out at any time by texting "STOP."

For assistance, text "HELP" or visit our Privacy Policy and Terms and Conditions pages.

Message frequency may vary